Short answer:
Yes. You don’t have to pay insane management rates for every small task.
Certain parts of strata administrative work (like MEETING MINUTES) can be
outsourced for a fraction of the cost.
What you can Outsource…
a few responsibilities that can safely be handled by outside specialists include:
- Council meeting minutes and formatting.
Most managers bill additional hours for prep, drafting, edits, and distribution.
That adds up.
○ - Transcription of recordings.
It can be awkward and time consuming to wait for your property manager to type everything out, time that you spending and being billed for.
○ - Storage of minutes and other important documents.
You don’t want to get charged for hours worth of your property managers time just because their filing system isn’t optimized.
○ - The small things.
It may be written into your contract that the minimum billable hours is one.
If this is the case, even asking your manager to send one email could end up costing you hundreds of dollars.
Why Councils Choose Alternatives
It’s simple: Same compliance, lower cost, higher consistency.
Services like strataminutes.ca create BC-ready minutes directly from council members’ notes, or even a recording of the meeting.
Fixed rate, no hourly billing, no hidden admin fees.
If your manager spends two hours on minutes, that’s $300-500.
StrataMinutes does it for $45.
How to stay compliant
The BC Strata Property Act only requires that minutes:
- Record council decisions
- Be available to owners within two weeks
- Stay accurate and objective
- Mention a few specific details about the meeting
There’s no rule saying who must write them – only that they must be correct.
Source: Section 35, SPA.
Bottom line
If your property manager’s billing feels heavy, be the hero at your next council meeting and let council know
that other options are out there.
Costing $45 instead of $45,000 sound good? Check us out here: StrataMinutes.ca
Updated: 2025-10-11
S. Murray