TL;DR: In BC, strata council minutes must show whether a motion passed or failed, but they do not need to list the exact number of votes for and against unless council chooses to. Recording the outcome (“Carried” or “Defeated”) is required under the Strata Property Act. Vote counts may be added if council wants more transparency, but individual council member names and how they voted should not be included.
What to write in your minutes
- Record each motion clearly with the result: Carried or Defeated.
- If the council wishes, add the total vote count (e.g., “5 in favour, 2 opposed”).
- Do not list which council member voted which way, unless desired by council or required by the properties independent bylaws.
- Ensure motions are worded neutrally and accurately reflect what was decided.
- Keep minutes focused on decisions, not discussion details.
Example minute entry
Motion to approve the landscaping contract with GreenCo. Carried (5 in favour, 2 opposed).
Why this is the rule (BC sources)
- Strata Property Act, s. 35(1)(a) requires minutes of council meetings to be prepared and made available, and s. 35(2)(h) specifies that minutes must include decisions made at the meeting.
- The Strata Property Regulation, s. 18 confirms that minutes must record resolutions and decisions, not discussion.
- The Condominium Home Owners Association (CHOA) advises that council minutes should show outcomes of votes, and that naming how individual council members voted can create privacy and governance issues (CHOA resource).
- The Civil Resolution Tribunal (CRT) has emphasized in decisions that minutes serve as the official record of decisions, not debates, and that compliance with the Strata Property Act requires outcomes to be clearly documented (CRT decisions).
Accurate recording of motions is legally required, but the level of detail (vote counts or just pass/fail) is a choice. Save your council time by letting StrataMinutes.ca prepare precise, compliant minutes from your recordings.
Last updated: 2025-09-27